JobXpresso

Job-Offer Letter Tips

---

Tips for Employers and Job Seekers about Job Offer Letters

For Job Seekers – Offer Letter Responses

First of all, when writing your response to a job offer, express sincere appreciation for being considered and show enthusiasm for the new position. You should begin your letter by clearly indicating what the job position is (remember, the person who sent you the letter may have a lot of correspondence to wade through).

Any conditions you require in order to accept the job should be clear in your response letter. Think it through if you are attaching conditions, since in doing that, you may not get the job.

As you let the company or person making the offer know that you want the position, be respectful, professional and businesslike.

When requesting more time to make your decision, and specify the amount of additional time you are requesting. (and express your appreciation for the job offer and for any extra time to decide),

If you need to clarify job details, include the details as they were stated in your offer when asking about them.

Before closing your letter, indicate the date by which you will respond with a decision.

If you need to decline a promotion, transfer, job offer, or similar opportunity, express your appreciation and graciously decline the offer.

If , after a lapse of time, you need to respond to someone you had been discussing a job offer with, writing a letter will remind the person of your name and qualifications, as well as you interest in the position.

For Employers – Tips for Job Offer Letters

When making a job offer or extending an invitation for an interview, you should be direct and encouraging, but not pushy in your letter.

Your letter is an opportunity to make the applicant feel positive about you and the prospect of being employed by your company.

In discussing the job offer, be careful not to promise or imply more than you are sure you can deliver, especially as it pertains to salary.

Your response upon recieving an applicant’s CV, resume, or cover letter should let the sender know what you have received their information and that you are considering them for a position.

If you have agreed upon job details in a phone conversation with an applicant, this information should be formalized in writing.

Include all the pertinent job details in writing – an agreed-upon job title, responsibilities, job or office location, starting salary, and start date for employment.

A written job offer letter which clearly states the details about the job and all responsibilites will eliminate possible  misunderstandings.

Also, you may want ask the letter’s recipient to provide proof of legal employment eligibility.

As you write the letter, be thorough, but concise. Communicate the facts, but, be sure that the information is complete in order to avoid having to answer too many questions later.

Remember that this can be a sensitive task – offering a position to someone who is currently employed and  has not applied for the job. To be effective, aletter to someone currently employed must be convince your prospective employee that the benefits of a position with your company would be much better than his or her current job.

If you decide not to hire a job applicant, is is recomended that (as a courtesy) you write to inform them about your decision (and write it as soon as you’ve made your decision).

Technorati Tags: corporate communication, job offer letters, job offers, Job Search Advice, letter writing tips

Tags: corporate communication, job offer letters, job offers, Job Search Advice, letter writing tips